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SEO Agency Software (My Tried and Tested Tools)


There’s no shortage of SEO agency software available at the moment. But with so many options to choose from, which tools do SEO agencies rely on to get the job done?

In this article, I’ll use my 10 years of SEO agency experience to give you the inside scoop on the most trusted tools SEO agencies use to provide their clients with the best SEO insights.

For SEO agencies, finding the right tools for the job is often a balancing act. They need to balance the client’s needs against their own agency budget, which is usually determined by the client’s retainer fee.

In an ideal situation, every agency would have access to all the best tools, but that’s often just not possible.

So here are my tried and tested recommendations:

Tool Best for
Google Search Console Monitoring technical issues, checking indexation in Google search
Google Analytics Monitoring total website performance
Ahrefs All-in-one SEO toolset
Screaming Frog Auditing your website
Surfer SEO Optimizing your onsite content
Buzzstream Outreach CRM tool
Google Trends Identifying search trends in Google
Google Colaboratory Running Python scripts
Google Page Speed Insights Checking website performance
Google Looker Studio Dashboard creation for SEO reporting
ChatGPT AI tool used to help automate SEO tasks
Yext Local SEO optimization
Botify Technical analysis, auditing your website’s log files
SEO Monitor Creating SEO forecasts
Chrome DevTools Inspecting a website’s code

GSC is used by agency SEOs to understand the organic performance of their clients’ websites.

GSC performance dashboard screenshotGSC performance dashboard screenshot

It’s the first tool SEO agencies request access to when they start working with a new client.

I used GSC in an agency setting to do the following:

  • Viewing the search queries a client’s site shows for, and how often searchers click through from those keywords
  • Getting a breakdown of websites that link to a client’s site
  • Seeing if Google can find and crawl the site
  • Fixing indexing problems and requesting reindexing of new or updated content
  • Receiving alerts when Google finds serious issues on the site
  • Using the API
  • Using the data to provide SEO reporting for my clients

Tip

Want to supercharge your GSC reporting? Link your GSC account with Ahrefs to get your GSC performance data on steroids in Ahrefs’ Rank Tracker.

Performance by device and CTR by position screenshots, via Ahrefs; Rank TrackerPerformance by device and CTR by position screenshots, via Ahrefs; Rank Tracker

The advantage of doing this is that you can easily see winners and losers, low-hanging fruit keywords and potential cannibalization, performance by device, CTR by position, and much more—perfect for including in your next SEO report.

GSC advanced reports GSC advanced reports

As well as GSC, agencies usually ask for GA access as well when they start working with a client.

GA4 screenshotGA4 screenshot

GA gives you the bigger picture of a client’s website and helps track conversions, leads, and traffic from other channels besides organic.

At the agencies I worked at, GA was used for SEO reporting, as well as monitoring the general performance of the website and to inform strategy and direction.

Here’s a quick insight into how SEOs at the big agencies are using these tools:

 

“One of the most valuable, but often surprisingly overlooked, areas within Google Analytics is the ‘Search Terms’ report (an equivalent report can be configured in GA4).

This report can be particularly valuable when collaborating with ecommerce partners managing thousands of SKUs, as it allows for the identification of rapidly rising search terms and trends at scale, even if the site itself is not ranking for them.

In addition to informing SEO optimizations when combined with metrics such as the number of matching products and external demand, this information can help inform buying and merchandising activity and demonstrate the value provided beyond our immediate marketing stakeholders.”

Philip GamblePhilip Gamble

Alternatives

Ahrefs is used by some of the top agencies around the world to get incredible results for their clients. I’ve used it in my agency work from 2014 through my career for everything from backlink analysis and keyword research to technical auditing, competitor analysis, and beyond.

Ahrefs landing pageAhrefs landing page

So, why do agencies use Ahrefs? The main reason is that they know they are getting access to the best search data on the market.

This makes Ahrefs the best tool for analyzing competitors, dissecting their strategies, and outperforming them. Exactly what you want if you are an agency.

Here are some of the tools and features that make agencies love Ahrefs:

Site Explorer

Site Explorer is a competitor analysis tool that allows you to view any website’s organic search performance over time. It’s the perfect tool to spy on your competitors.

Site explorer landing page screenshotSite explorer landing page screenshot

The Organic competitors report is a good way to get a bird’s-eye view of your competitors’ search performance. It is a perfect visual for including in a competitor analysis document.

Organic Competitors screenshot, via Ahrefs' Site ExplorerOrganic Competitors screenshot, via Ahrefs' Site Explorer

Keywords Explorer

Keywords Explorer is a keyword research tool. Agencies often use a tool like this to find new keyword opportunities for their clients.

Keywords Explorer Landing pageKeywords Explorer Landing page

Rank Tracker

Tracking your Google rankings is a big task if you have multiple clients, so you need a serious solution.

That’s where a tool like Rank Tracker can be handy. It enables you to view all of your clients’ keyword rankings all in one place.

Rank tracking overview, via Ahrefs' Rank tracker Rank tracking overview, via Ahrefs' Rank tracker

Rank Tracker can help you monitor several key performance indicators, such as:

Site Audit

Site Audit is a tool that audits your whole website to find SEO issues that could be impacting your performance in search engines.

Site Audit landing pageSite Audit landing page

Agencies usually suggest starting with an SEO audit of their client’s sites, as this gives them a good idea of the website’s strengths and weaknesses.

API

The Ahrefs APIs allow agencies with more advanced or customized data needs to incorporate Ahrefs data into their reporting and tools. We have three APIs available on our enterprise plan:

  • Ahrefs API v3
  • Rank Tracker API
  • Web Explorer API (soon to be released)

Screaming Frog is a website crawler. Many agency SEOs cut their teeth using Screaming Frog, as it’s great at providing all the data you need to perform a website audit.

Screaming Frog landing pageScreaming Frog landing page

The first service that most clients want from an agency is an SEO audit to understand how their website is performing in Google search.

I used Screaming Frog in an agency to complete the following tasks:

  • Ad hoc crawling and auditing
  • Custom extraction (mainly for extracting recurring text or HTML patterns)
  • Comparing to other crawl data
  • Providing mini audits of smaller websites

Some agencies also run Screaming Frog in the cloud to schedule recurring crawls for SEO reporting.

Alternatives

Surfer is one of the newer kids on the SEO software block, but it’s a powerful tool that’s been swiftly adopted by SEO agencies to analyze and improve on-page SEO.

Surfer SEO dashboard screenshotSurfer SEO dashboard screenshot

In an agency setting, I used Surfer for clients who wanted to optimize their content to make it more search-friendly quickly.

Alternatives

Surfer is one of the most well-known content optimization software tools, but other tools offer this functionality for enterprise-level websites.

Here are my recommendations:

Buzzstream is one of the most respected outreach tools in the industry.

Buzzstream dashboard screenshotBuzzstream dashboard screenshot

It’s the first outreach tool I used in my agency career ten years ago.

It covers link prospecting, creating custom email templates, organizing contacts, and managing the outreach process.

I’ve used Buzzstream to get links on Buzzfeed, the Guardian, Independent and many hundreds of other high authority sites using just a single copy of Buzzstream.

And it’s not just me who used it to acquire links for clients…

Carrie Rose, Rise at Seven Buzzstream testimonial, via Buzzstream.comCarrie Rose, Rise at Seven Buzzstream testimonial, via Buzzstream.com

Alternatives

Google Trends is used by agencies to identify seasonal trends. If an agency’s client has a business that depends on seasonal traffic, Google Trends can be a good way to identify trends for particular search terms.

Here’s an example of me checking the trend data for a recent emerging popular search…

Google trends emerging trend example screenshotGoogle trends emerging trend example screenshot

When working agency-side, I used to use Google Trends to understand when people started searching for Halloween and Christmas products. When I tracked the data over multiple years I found that people were generally searching for these seasonal products earlier and earlier each year.

With this knowledge, we could let the client know the most likely time for the landing page to be set live.

Alternatives

You can use Ahrefs new search volume forecasting feature to spot trends for any keyword directly from Keywords Explorer.

Search volume forecasting feature, via Ahrefs' Keywords ExplorerSearch volume forecasting feature, via Ahrefs' Keywords Explorer

Many SEO agencies won’t allow you to run Python scripts from your work computer due to security risks.

But using a tool like Google Colab usually circumvents this, meaning you can create your own Python scripts to help automate some aspects of your SEO work.

I used Colab to create scripts to automate specific repetitive tasks that my clients requested.

Google Colaboratory screenshot Google Colaboratory screenshot

There are many scripts you can run in Python. If you need inspiration, I recommend checking out the resources below.

Alternatives

Google’s PageSpeed Insights tool analyzes web page performance, providing a 0-100 score and optimization recommendations based on load time, responsiveness, and visual stability metrics.

Page Speed Insights screenshotPage Speed Insights screenshot

Improving your pages’ load times can help boost user experience on your website. Site speed has been a hot topic for a few years now. Google estimated that for every one-second delay in mobile page load, conversions could fall up to 20%.

Tip

Want bulk PSI data? You can easily pull bulk PSI data into Ahrefs for your entire website using Site Audit and a PSI API key.

To do so, go to Site Audit’s crawl settings for the website you’re auditing and follow the instructions.

Page speed insights instructions for connecting API within ahrefsPage speed insights instructions for connecting API within ahrefs

Alternatives

Google Looker Studio is one of the most commonly used platforms by agencies to provide SEO reporting for their clients. It’s so popular that at Ahrefs, we even built our own connectors for it.

GLS allows you to:

  • Aggregate multiple data sets – GA, GSC, and Ahrefs data can be integrated into one dashboard
  • Create scheduled reports – Schedule PDF reports to be sent to them and other stakeholders
Looker Studio Ahrefs template screenshotLooker Studio Ahrefs template screenshot

You can also easily share Ahrefs data with other stakeholders without giving them a separate login.

I used GLS extensively in agencies. I used to spend hours building my own custom dashboards, but when Ahrefs released their GLS extension, I realized that using their templates was much more time-efficient—and I haven’t looked back since.

Alternatives

ChatGPT shouldn’t need much of an introduction. It’s been one of the most talked-about AI tools for improving and automating SEO tasks, and we’ve written a lot about it at Ahrefs.

One way that agencies are using ChatGPT, apart from number crunching, is to visualize data in interesting ways.

Patrick Stox wrote an excellent article on using ChatGPT to visualize data, which covers this topic in detail.

Visualising chatgpt data, via ChatGPTVisualising chatgpt data, via ChatGPT

Alternatives

Of course, you don’t have to use only ChatGPT; you can use any other AI platform or the APIs to create this data at scale.

Here are a few other alternatives:

If you need to do local SEO at scale and monitor your brand’s presence online, then you will have probably used Yext.

Yext is the tool I used at my agency to monitor the online presence of brands with multiple locations.

Yext screenshotYext screenshot

Alternatives

Botify is a good option if you are working with enterprise SEO clients who have many technical SEO issues on their websites.

Botify screenshot daily distributionBotify screenshot daily distribution

One of my favorite features of Botify was the ability to analyze log files, which allowed me to see how search engine bots like GoogleBot were really interacting with my client’s websites.

Alternatives

If you are working with a smaller website, Botify could be a bit overkill for your needs. If this is the case, it’s worth trying Screaming Frog Log File Analyzer to analyze the log file data.

Providing business cases for SEO improvements is never the easiest sell to clients. The best way that I found was to create an SEO forecast.

The only problem is that creating an SEO forecast can take a fair amount of time and technical expertise.

Tools like SEO Monitor reduce the effort required to create SEO forecasts. If your client requires a business case to make any changes to the site, this will be a good investment.

SEO monitor dashboard screenshotSEO monitor dashboard screenshot

Forecasting and creating business cases are regular parts of the job for agencies working with enterprise clients. Having a dedicated tool that can create forecasts quickly and easily makes life easier.

Alternatives

Patrick Stox has written an excellent guide on SEO forecasting using first—and third-party—data, which I would heartily recommend reading if you haven’t already.

For the more technically inclined agency SEOs, Chrome DevTools is the first place they’ll check to see what’s going on “under the hood.”

Data on Ahrefs, via Chrome DevTools on ahrefs.com Data on Ahrefs, via Chrome DevTools on ahrefs.com

Understanding Chrome DevTools is a good investment for agency SEO, as it can help you see things from the developer’s perspective.

Alternatives

Ahrefs now has an incredible Page inspect feature built into Site Explorer.

Using this tool, you can track HTML changes across any website. This feature didn’t exist when I worked agency-side, but I would definitely be using it now if I were still in an agency. It’s like page inspect on ChromeDevTools but with Wayback Machine-style functionality.

You can literally go back in time.

Page inspect, via Ahrefs' Site ExplorerPage inspect, via Ahrefs' Site Explorer

And if you’re not confident looking at the code, here are the Chrome extensions I used working in an agency to get a quick view of the state of SEO on my clients’ websites:

Final thoughts

SEO agencies use many different types of SEO software to provide SEO services for their clients—rarely is one tool enough.

The tools agencies choose are usually determined by their clients’ demands and the agency’s budget. It’s practically impossible to have every single tool, agencies need to know which ones give the most bang for your buck.

Got questions? Ping me on X. 🙂



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